Senior Executive, Purchasing

Job Role

To support the foundation's daily procurement activities. Responsible for the procurement of medical/non medical consumables and capex for both routine and non routine initiatives.

Main Responsibilities

Procurement Operations

• Manage the end-to-end procurement processes of sourcing, obtaining quotations/bids via invitation to quotes / tenders, evaluation and purchase orders processing and ensure that they are performed in accordance to organization Policy & Procedure.

• Perform negotiation with vendors for best price and terms and conditions. Identify opportunities and implement actions to reduce overall costs.

• Add value through product standardization and/or innovative ways of sourcing.

• Monitor and establish contract on time to ensure continuous supply of products and/or services.

• Prepare/review of approval papers with internal stakeholders.

• Ensure all purchasing activities are with approved authorities, compliance and conformance to governance. And understanding the risks of non-compliance.

• Build strong positive working relationships, provide procurement support and guidance to business units. Assist to resolve impromptu and urgent users requests.

• Groom new suppliers to expand supplier base through best source and network.

• Generate and analyze purchasing report and data to identify improvement.

• Provide guidance, training and on-going support to internal users and junior executive.

Inventory and Contract Management

• Using inventory data to manage stockholdings and economic ordering quantities.

• Monitor and review of contract compliance.

Vendor Management

• Managing supplier performance through systematic tracking against pre-determined criteria, and to identify when corrective action needed.

Others

• Secretariat to Tender Committee and Evaluation Committee.

• Other relevant duties as assigned.

Main Responsibilities (continue)

Qualification (Related Field)

• Diploma / Degree Business Administration, Supply Chain Management

Experience

• At least 3 years of purchasing related experience in mid-size organization. Healthcare experience will be an advantage.

Soft Skills

Key Skills & Competencies

• Procurement Expertise: Proficient in managing end-to-end procurement processes, vendor negotiations, and contract management.

• Cost Awareness: Skilled at identifying cost-saving opportunities and driving product standardisation.

• Analytical Ability: Capable of generating and interpreting purchasing reports to recommend improvements.

• Stakeholder Management: Strong interpersonal and communication skills to build positive relationships across teams and suppliers.

• Organisational Skills: Detail-oriented and able to manage multiple tasks, ensuring compliance and timely delivery.

• Problem Solving: Proactive in resolving procurement-related issues and adapting to urgent requests.

• Teamwork & Leadership: Collaborative approach with ability to guide junior colleagues and support internal users.

Personal Attributes That Set You Apart

• • Strong interpersonal and communication skills across all levels of staff

  • Effective team player with a collaborative approach

  • Self-motivated with strong problem-solving skills

  • Able to manage multiple tasks and work under pressure

  • Detail-oriented, organised, and results-driven

IMPORTANT NOTE